(iOS devices like iPad and iPhone)
Step 1 – Create An iCloud Account
First of all, you need an iCloud Account. If you do not have one (or if you are not sure whether you have one) you can check your smart devices by going to SETTING > iCloud. Then go to “Account”, your account details will appear if you have an account. If you do not have an account, you can create one there. An account under your firm’s name is preferable.
Step 2 – Create & Share A Calendar
To share your calendar, sign in to your iCloud account at https://www.icloud.com/ through your desktop.
Go to calendar and click the ‘Share’ button to the right of the ‘Work’ calendar. Choose ‘Public Calendar’ and to add your colleagues to view the calendar, click Email Link. Type your colleagues email address in the ‘To’ column, then click Send.
Your colleague will automatically receive an invitation email that includes the calendar’s URL. Your colleague doesn’t need to be an iCloud user to accept an invitation to view a shared public calendar. Please note that the email account must be the one that your colleague is currently using in his/her smart device.
A shared calendar has a green Share button. You can always resend invitations to one or more invited participants at any time.
Step 3 – Incorporating Your Office Diary into the Calendar
You can incorporate your office diary into the said calendar by creating an event with details of cases that you wish to share with your colleague (i.e. case number, court, file reference, previous court instructions & etc.) for that particular day.
You can also set alarm or reminder to make sure your colleague check the calendar before going to court.
Prepared by Lim Chi Chau